Organizational Overview

The Medical Center of the Americas Foundation (MCA) works to catalyze and support the life sciences ecosystem in the Paso del Norte region. The MCA’s vision is to cultivate a dynamic regional biomedical industry and a thriving innovation/entrepreneurship ecosystem that competes globally. The MCA aims to create a world class medical center within the Medical Center of the Americas campus that will foster and accelerate biomedical and healthcare innovation, create new employment opportunities, and meet the health care needs of the region’s current and future citizens. This biomedicine-driven economic growth mission is advanced through strategic investments in both infrastructure and programs that support discovery, development, and deployment. By leveraging regional strengths—such as biomedical and healthcare research, technology-based economic development, distinctive clinical trial capacity, an adaptive workforce, and robust logistics and manufacturing—these efforts create an environment where healthtech businesses can thrive.

Job Description

The Staff Accountant plays a key role in supporting the financial operations of the MCA. This position is responsible for day-to-day accounting functions including accounts payable, payroll, cash activity, and general ledger support, as well as assisting with month-end and year-end close processes. The ideal candidate is detail-oriented, highly organized, and comfortable working independently in a small, collaborative accounting team.

Responsibilities and Qualifications

Accounts Payable

• Receive, review, and process vendor invoices, ensuring accuracy, proper coding, and required approvals
• Communicate with vendors to resolve invoice discrepancies and payment issues
• Prepare and process check runs and electronic payments, ensuring timely and accurate vendor payments
• Maintains organized and current accounts payable, including physical and electronic documentation
• Reviews open purchase orders for purchase orders pending receipt, review account distributions, and follow up with Purchasing Department, as necessary

Payroll & Related Reporting

• Prepares and processes payroll for employees, ensuring accurate calculation of wages, taxes, and deductions
• Receives timesheets and addresses any discrepancies or issues that arise
• Prepares W-2s and 1099-MISC and/or 1099-NECs at year-end
• Maintain payroll records and support compliance with applicable payroll regulations

General Ledger & Month-End Close

• Prepare and reconcile balance sheet accounts, including cash, payroll, and accounts payable
• Assist with month-end and year-end close activities by preparing schedules, reconciliations, and supporting documentation
• Prepare grant and program-related reconciliations and summaries
• Support budget tracking and variance analysis as requested

Compliance, Controls & Support

• Keeps up to date with new payroll (IRS, DOL, etc.) regulations.
• Ensure compliance with internal controls and accounting policies
• Assist with audit preparation by gathering documentation and responding to auditor requests
• Research accounting questions and apply GAAP guidance as needed
• Perform other accounting and administrative duties as assigned to support the accounting team

Qualifications

• Bachelor’s degree in Accounting
• Knowledge of non-profit accounting is a plus
• Basic understanding of payroll regulations and accounts payable
• Proficiency in computing skills including Microsoft Excel
• Strong written and verbal communication skills
• Willing to be accountable for producing results and getting the job done completely and accurately
• Strong organizational skills
• Friendly, enthusiastic, and positive attitude
• Bilingual in English and Spanish is a plus

Job Type: Full-time

Benefits: 401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insurance

Work Location: In person